Payment Cancellation Terms & Conditions

Payment Cancellation Terms & Conditions

Applications for Supports and/or Exhibition must be made in writing with the booking form.



Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items.


Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.


Terms and Conditions (TERMS AND CONDITIONS.pdf) of Sponsor will be included in the contract as well.


  • 60% upon receipt of the Sponsorship agreement and first invoice.
  • 40% by December 20th 2021.

All payments must be received before the start date of the Congress. Should Sponsor fail to complete payments prior to the commencement of the Congress, Organizer will be entitled to cancel the reservation contemplated by this Agreement, and Sponsor will be subject to cancellation fees determined below.

All bank charges are the responsibility of the payer.


Cancellation or modification of support items must be made in writing to the Industry Liaison and Sales Department: Sherwin Gentle –

In case of cancellation or reduction of the Sponsorship Amount by Supporter, the Organizer shall have the right to retain, and if not already paid, Supporter must pay to Organizer, as agreed liquidated damages, the following amounts in according to the following time schedule, and Supporter forfeits and waives any right or claim for a refund, in connection therewith:

  • 10% of the Sponsorship Amount if the cancellation/reduction is made before October 25th, 2021, inclusive.
  • 50% of the Sponsorship Amount if the cancellation/ reduction is made between October 26th, 2021 –  December 20th, 2021 inclusive.
  • 100% of the Sponsorship Amount if the cancellation/ reduction is made on or after December 21st, 2021


All prices are exclusive of VAT.